Bryce McDermott - Committee Chair
Membership Committee is responsible for the Chapter’s membership recruitment and retention efforts. The committee meets approximately 6 times a year. Main responsibilities of the Membership Committee include:
· Identifying and Recruiting Prospective Members: The committee identifies prospective members and includes them in our database of potential members. The committee obtains names and addresses of guests at meetings and contacts them via email and phone call after the meeting or event and welcomes them to future events. In addition, the committee identifies companies currently not involved in the organization and contacts them through written correspondence or via telephone to inform them of the benefits of CFMA and to welcome them to upcoming events. This committee coordinates with Chapter Administrator to ensure that membership database is up to date.
· Promoting CFMA at events and Answering Inquiries Regarding Membership: The committee responds to inquiries raised by members and non-members regarding membership benefits. The committee is responsible for bringing and collecting name tags to all CFMA events, and ensuring all name tags have appropriate stickers, such as “Board Member” and “New Member”. The committee may be required to promote CFMA at local industry events and provide written materials or direct communication regarding its program and benefits. In addition, Membership Committee organizes one Social Event a year and several Roundtable Breakfast Events throughout the year.
· Integrate New Members Into The Organization: The committee contacts new members and welcomes them into the organization. In addition, the committee invites new members to upcoming events and facilitates interaction with other current members. The committee ensures new members have stickers on their name tags at CFMA events, which makes it easier for other members to identify them and welcome them to CFMA.
· Onboarding Process:
o Introduction email: Provides welcome note, meeting / luncheon dates and quick reference links to 1) Chapter Events 2) Board Members & Comm Chairs 3) Opportunities for committee involvement and 4) Educational offerings
o Phone call two weeks after the email: Provides a personal welcome, opportunity for new member to ask questions
o Introduction and/or new member name tag at next event
- Invitation to New Member Event to be held at least once per year (more often if necessary).
- Member of Committee personally reach out via quick call or email to new members prior to event to encourage attendance throughout initial year of membership.
· Hold Membership Drives: The committee conducts various membership drive activities, which may include “bring a friend raffle”, and other similar programs. These membership drives are to encourage members to reach out to their colleagues and invite them to our programs and events.
· Member Retention: Membership committee holds a retention campaign, follows up with members who have not renewed their membership to remind them to do so, and maintains a headcount of General and Associate members. The Retentions Process includes:
o Periodic emails to promote and reinforce member resources and benefits.
o Collect and utilize feedback from members.
o Conduct annual survey of existing members. (What they like, do not like and potential improvements for the association events.)
o Monitor attendance reports to better gauge risk areas for non-renewals.
o Committee members to follow up with non-renewals via email and/or phone call.
Ben Stone - Committee Chair
Programs Committee is responsible for the development, planning and execution of all Chapter luncheons, and coordinate charity efforts. The committee meets approximately 6 times per year. The Programs Committee responsibilities are:
· Annual planning meeting: The committee usually holds a planning meeting in November, after the Board Retreat, to brainstorm and narrow topics for chapter luncheons for the following year. Programs committee works other committees to prevent event conflicts.
· Designing event calendar and developing monthly luncheon programs: The committee develops monthly luncheon topics that address educational, informational and networking needs of our chapters. These programs are relevant, timely and presented in formats most convenient and meaningful to our members. The program committee members coordinate event speakers. In addition, this committee is responsible for coordinating charitable efforts.
· Executing monthly luncheons consists of:
o Working with Chapter Administrator to publicize all chapter Events via email and by posting events and their details to the Chapter website calendar.
o Coordinating announcements and speaker introductions.
o Working with Membership Committee to obtain the exact headcount for each event.
o Selecting venue and menu, making reservations, coordinating with venue the banquet hall requirements and networking area, ensuring the venue is equipped with projector, microphone, and laptop for presentation.
o Confirming speakers prior to the event.
o Coordinating event agenda and introductions with Chapter President.
Giving consideration to event sponsorships, if appropriate.
Golf Committee is responsible for organizing the Chapter’s annual golf outing. The committee meets as required.
Golf Committee sets the date for the annual Golf Outing. The committee researches golf course options, and makes selection based on pricing, golf course reputation, location and availability. The committee determines the target participation, sources sponsorships for raffle prizes, beverage cart, dining, hole sponsors and special prizes, such as Closest to the Pin, and Longest Drive. In addition, the committee is responsible for registering golfers, maintaining headcount, and pairing up golfers with teams. The committee works with Chapter Administrator to publicize the golf outing via email and Chapter website. This committee is also responsible for securing volunteers for golfer registration and other activities on the day of the event.